Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Official and Unofficial Visits - 25 Questions
(scroll down for answers)
Questions:
Q1: What is the earliest date that a prospect can make an official visit?
Q2: A prospect may make a maximum of five official visits, with not more than one permitted to any single institution. True or False: The limitations on official visits apply separately to the period in which the prospect is in high school and to the period beginning on his/her first day of class at the prep school or two-or four-year college following the prospect's completion of high school?
Q3: What is the limit on official visits each year?
Q4: Briefly describe the pre-approval process before a prospect is allowed to make an official visit at IU.
Q5: If you have a prospect arriving from California at the Indianapolis International Airport at 7 p.m. on Thursday, drive him/her straight to the Hampton Inn on Walnut Street, drop him/her off around 9 p.m., and then pick him/her up for breakfast at 9 a.m. on Friday morning, when does the official visit start?
Q6: What if you stopped at Gray's Cafeteria in Mooresville on the way to Bloomington on Thursday evening at 8:00 p.m.?
Q7: In both cases (with or without at stop to eat), when do you need to have the prospect back at the airport for his/her flight home?
Q8: If the prospect's parents come along, what expenses of theirs can we pay for?
Q9: If we fly the prospect in on a university plane, which of the following people may come along on the ride: (1) His/her high school coach, (2) his/her girlfriend/boyfriend, (3) his/her parents, or (4) his/her high school teammate?
Q10: Which of following people can be on a private or charter plane when it goes to pick up the prospect for his/ her visit to IU: (1) an IU coach, (2) an IU student-athlete, or (3) a booster?
Q11: How much money can you give a student host each day to entertain the prospect?
Q12: Give two (noncontroversial) examples of what is permissible and two examples of what is not permissible as far as use of the student host entertainment funds?
Q13: Can one student-athlete get the student host entertainment money and another student-athlete receive a meal on the same day when the coach takes the prospect out to eat for a meal?
Q14: Does the student host need to get and keep receipts to account for the entertainment funds?
Q15: May a faculty member in a school or department at IU that the prospect is interested in attend a meal with the coach, the prospect and his/her parents at the Colorado Steakhouse?
Q16: Name a few restaurants that are considered on-campus?
Q17: How many complimentary admissions may a prospect receive to attend an on-campus athletics event during his/her official visit?
Q18: When and how often can a prospect make an unofficial visit?
Q19: True/False: You may take a Rowing prospect on an unofficial visit out to Lake Lemon to show the Rowing facilities?
Q20: Can you take a prospect in any sport other than Rowing on an unofficial visit out to Lake Lemon to show the Rowing and/or Sailing Club/Class facilities?
Q21: To what extent may a booster be involved in either an official or unofficial visit?
Q22: Is it permissible for you to arrange for the prospect and his/her parents to meet the coaching staff at a restaurant off-campus during an unofficial visit, as long as the prospect and his/her parents pay their own way?
Q23: Is it okay for a prospect to stay with a student-athlete in his/her dorm room or apartment on an unofficial visit?
Q24: What entertainment may we provide to a prospect on his/her unofficial visit?
Q25: Which of these people are permitted to pick up a prospect on an official visit at the Indianapolis International Airport: (1) a student manager who is not also acting as the student host, (2) a volunteer coach, (3) a grad assistant, or (4) a student-athlete?
Answers:
A1: Opening day of classes of his/her senior year in high school. Find out if the prospect's high school is on a quarter system because the high school may not start until September 17! [13.7.1.2.2]
A2: False. The second period starts on October 15 following the prospect's completion of high school. [13.7.1.3]
A3: Football - it is 56. Baseball - it is 25. Basketball - it is 12. There are no limits in any of the other sports. [13.7.1.6]
A4: Complete the top part of the official visit pre-approval form*. Attach a copy of each of the following: The prospect's transcript; official test scores; letter from us notifying the prospect that he/she is limited to receiving five expense-paid visits, no more than one to a single institution and this is the one expense-paid visit to IU; and, a tentative itinerary with arrival and departure dates and times that match up to those reflected on the pre-approval form. [13.7.1.2.1, 13.7.1.2.3 and IU procedures]
*Try to get this turned into Charnele at least 48 hours prior to the visit if at all possible - if 24 hours or less, give Charnele or myself a courtesy call, so that we will be expecting it and know that it will need immediate attention.
A5: Friday morning at 9 a.m. [13.7.2.1]
A6: The official visit would then start at 8:00 p.m. on Thursday evening - when the coach stopped on the way from the airport for a meal. [13.7.2.1]
A7: With the stop - by Saturday evening at 8:00 p.m. Without a stop - by Sunday morning at 9:00 a.m. [13.7.2.1]
A8: Entertainment, lodging and three meals a day. [13.7.6]
A9: (1) no, (2) no, (3) no, (4) no, unless he/she is also making his/her one official visit to IU. [13.6.2.3.2]
A10: (1) no, (2) no, (3) no. [13.6.2.2.3 and 13.6.2.3]
A11: Up to $30 a day. [13.7.5.5]
A12: Permissible: Bowling, movies, late night pizza, gas money. Non-permissible: Giving it (cash) to the prospect, purchasing alcohol, or buying the prospect something to take home (t-shirt, sweatshirt, hat, etc.). [13.7.5.5]
A13: Yes, just be sure that there is only one student host per prospect at the meal - it just does not have to be the same host as the one that received the entertainment money for that day. Other student-athletes can also be there as long as they are paying their own way for the meal. [13.7.5.5.2]
A14: Not at this time, but they do need to complete and sign a student host entertainment money form to account for their expenditures. [IU policy]
A15: No, but the faculty member could attend a meal on-campus or he/she could host a luncheon, dinner or brunch at his/her home for a prospect on an official visit, provided the entertainment is on a scale comparable to that of normal student life, is not excessive in nature and occurs on only one occasion. [13.1.2.3-(a) and 13.7.5.7.1]
A16: Lennie's, Peterson's, Dagwoods @ 10th & Crosstown, Tudor Room. [IU policy]
A17: Three - one for the prospect and two for any two people who have accompanied the prospect on the official visit. This is new legislation! - It is no longer limited to the parents, legal guardians or spouse. Now, a brother, sister, aunt, uncle, etc. may attend via a complimentary admission. [13.7.5.2]
A18: Anytime, except during a dead period, and there is no limit on the number of unofficial visits a prospect may make. [13.8.1]
A19: True. [13.6.3]
A20: Only the Sailing facilities because the Rowing facilities are not in the prospect's sport. The Sailing facilities are institutional facilities for the club and classes that occur out there. [13.6.3]
[Rule: IU may provide transportation only to view off-campus practice and competition sites in the prospect's sport(s) and other institutional facilities within a 30-mile radius of campus and an IU staff member must accompany the prospect - remember, no stopping at the Porthole for catfish on this unofficial visit, even if the prospect pays her way (because can't provide transportation for this purpose)!]
A21: None (unless as Coach Freitag correctly pointed out the booster is also the prospect's parent). [13.01.5]
A22: Yes, as long as it occurs during a permissible contact period, it occurs after July 1 with only prospects who have completed their junior year in high school, and it counts as a contact (log it!). [13.1.4 and 13.1.6]
A23: Yes, as long as the prospect pays the regular institutional rate for such lodging - currently IU does not charge for guests to stay in the dorms. [13.8.2.1.2]
A24: Three complimentary admissions to campus athletics events in which an IU team is competing. The admissions are to be used by the prospect and any two people accompanying the prospect on the visit. [13.8.2.1]
A25: All, except for the student-athlete, are able to pick the prospect up. [S 9/13/91] The student-athlete could only pick the prospect up at an airport located within 30 miles and only if the student-athlete used his/her own vehicle. [S10/14/98]
Official and Unofficial Visits - 25 Questions
(scroll down for answers)
Questions:
Q1: What is the earliest date that a prospect can make an official visit?
Q2: A prospect may make a maximum of five official visits, with not more than one permitted to any single institution. True or False: The limitations on official visits apply separately to the period in which the prospect is in high school and to the period beginning on his/her first day of class at the prep school or two-or four-year college following the prospect's completion of high school?
Q3: What is the limit on official visits each year?
Q4: Briefly describe the pre-approval process before a prospect is allowed to make an official visit at IU.
Q5: If you have a prospect arriving from California at the Indianapolis International Airport at 7 p.m. on Thursday, drive him/her straight to the Hampton Inn on Walnut Street, drop him/her off around 9 p.m., and then pick him/her up for breakfast at 9 a.m. on Friday morning, when does the official visit start?
Q6: What if you stopped at Gray's Cafeteria in Mooresville on the way to Bloomington on Thursday evening at 8:00 p.m.?
Q7: In both cases (with or without at stop to eat), when do you need to have the prospect back at the airport for his/her flight home?
Q8: If the prospect's parents come along, what expenses of theirs can we pay for?
Q9: If we fly the prospect in on a university plane, which of the following people may come along on the ride: (1) His/her high school coach, (2) his/her girlfriend/boyfriend, (3) his/her parents, or (4) his/her high school teammate?
Q10: Which of following people can be on a private or charter plane when it goes to pick up the prospect for his/ her visit to IU: (1) an IU coach, (2) an IU student-athlete, or (3) a booster?
Q11: How much money can you give a student host each day to entertain the prospect?
Q12: Give two (noncontroversial) examples of what is permissible and two examples of what is not permissible as far as use of the student host entertainment funds?
Q13: Can one student-athlete get the student host entertainment money and another student-athlete receive a meal on the same day when the coach takes the prospect out to eat for a meal?
Q14: Does the student host need to get and keep receipts to account for the entertainment funds?
Q15: May a faculty member in a school or department at IU that the prospect is interested in attend a meal with the coach, the prospect and his/her parents at the Colorado Steakhouse?
Q16: Name a few restaurants that are considered on-campus?
Q17: How many complimentary admissions may a prospect receive to attend an on-campus athletics event during his/her official visit?
Q18: When and how often can a prospect make an unofficial visit?
Q19: True/False: You may take a Rowing prospect on an unofficial visit out to Lake Lemon to show the Rowing facilities?
Q20: Can you take a prospect in any sport other than Rowing on an unofficial visit out to Lake Lemon to show the Rowing and/or Sailing Club/Class facilities?
Q21: To what extent may a booster be involved in either an official or unofficial visit?
Q22: Is it permissible for you to arrange for the prospect and his/her parents to meet the coaching staff at a restaurant off-campus during an unofficial visit, as long as the prospect and his/her parents pay their own way?
Q23: Is it okay for a prospect to stay with a student-athlete in his/her dorm room or apartment on an unofficial visit?
Q24: What entertainment may we provide to a prospect on his/her unofficial visit?
Q25: Which of these people are permitted to pick up a prospect on an official visit at the Indianapolis International Airport: (1) a student manager who is not also acting as the student host, (2) a volunteer coach, (3) a grad assistant, or (4) a student-athlete?
Answers:
A1: Opening day of classes of his/her senior year in high school. Find out if the prospect's high school is on a quarter system because the high school may not start until September 17! [13.7.1.2.2]
A2: False. The second period starts on October 15 following the prospect's completion of high school. [13.7.1.3]
A3: Football - it is 56. Baseball - it is 25. Basketball - it is 12. There are no limits in any of the other sports. [13.7.1.6]
A4: Complete the top part of the official visit pre-approval form*. Attach a copy of each of the following: The prospect's transcript; official test scores; letter from us notifying the prospect that he/she is limited to receiving five expense-paid visits, no more than one to a single institution and this is the one expense-paid visit to IU; and, a tentative itinerary with arrival and departure dates and times that match up to those reflected on the pre-approval form. [13.7.1.2.1, 13.7.1.2.3 and IU procedures]
*Try to get this turned into Charnele at least 48 hours prior to the visit if at all possible - if 24 hours or less, give Charnele or myself a courtesy call, so that we will be expecting it and know that it will need immediate attention.
A5: Friday morning at 9 a.m. [13.7.2.1]
A6: The official visit would then start at 8:00 p.m. on Thursday evening - when the coach stopped on the way from the airport for a meal. [13.7.2.1]
A7: With the stop - by Saturday evening at 8:00 p.m. Without a stop - by Sunday morning at 9:00 a.m. [13.7.2.1]
A8: Entertainment, lodging and three meals a day. [13.7.6]
A9: (1) no, (2) no, (3) no, (4) no, unless he/she is also making his/her one official visit to IU. [13.6.2.3.2]
A10: (1) no, (2) no, (3) no. [13.6.2.2.3 and 13.6.2.3]
A11: Up to $30 a day. [13.7.5.5]
A12: Permissible: Bowling, movies, late night pizza, gas money. Non-permissible: Giving it (cash) to the prospect, purchasing alcohol, or buying the prospect something to take home (t-shirt, sweatshirt, hat, etc.). [13.7.5.5]
A13: Yes, just be sure that there is only one student host per prospect at the meal - it just does not have to be the same host as the one that received the entertainment money for that day. Other student-athletes can also be there as long as they are paying their own way for the meal. [13.7.5.5.2]
A14: Not at this time, but they do need to complete and sign a student host entertainment money form to account for their expenditures. [IU policy]
A15: No, but the faculty member could attend a meal on-campus or he/she could host a luncheon, dinner or brunch at his/her home for a prospect on an official visit, provided the entertainment is on a scale comparable to that of normal student life, is not excessive in nature and occurs on only one occasion. [13.1.2.3-(a) and 13.7.5.7.1]
A16: Lennie's, Peterson's, Dagwoods @ 10th & Crosstown, Tudor Room. [IU policy]
A17: Three - one for the prospect and two for any two people who have accompanied the prospect on the official visit. This is new legislation! - It is no longer limited to the parents, legal guardians or spouse. Now, a brother, sister, aunt, uncle, etc. may attend via a complimentary admission. [13.7.5.2]
A18: Anytime, except during a dead period, and there is no limit on the number of unofficial visits a prospect may make. [13.8.1]
A19: True. [13.6.3]
A20: Only the Sailing facilities because the Rowing facilities are not in the prospect's sport. The Sailing facilities are institutional facilities for the club and classes that occur out there. [13.6.3]
[Rule: IU may provide transportation only to view off-campus practice and competition sites in the prospect's sport(s) and other institutional facilities within a 30-mile radius of campus and an IU staff member must accompany the prospect - remember, no stopping at the Porthole for catfish on this unofficial visit, even if the prospect pays her way (because can't provide transportation for this purpose)!]
A21: None (unless as Coach Freitag correctly pointed out the booster is also the prospect's parent). [13.01.5]
A22: Yes, as long as it occurs during a permissible contact period, it occurs after July 1 with only prospects who have completed their junior year in high school, and it counts as a contact (log it!). [13.1.4 and 13.1.6]
A23: Yes, as long as the prospect pays the regular institutional rate for such lodging - currently IU does not charge for guests to stay in the dorms. [13.8.2.1.2]
A24: Three complimentary admissions to campus athletics events in which an IU team is competing. The admissions are to be used by the prospect and any two people accompanying the prospect on the visit. [13.8.2.1]
A25: All, except for the student-athlete, are able to pick the prospect up. [S 9/13/91] The student-athlete could only pick the prospect up at an airport located within 30 miles and only if the student-athlete used his/her own vehicle. [S10/14/98]