Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Below is a Q&A between NCAA Membership Services and the WBCA regarding what recruiting materials may be shown to a prospect during a home visit. Obviously, this is applicable in all sports.
Question 1:
It is permissible to bring a laptop into the home, but what exactly can be shown?
Answer:
NCAA regulations do not preclude a laptop from being taken into a home during an in-home visit. The coach may connect to the internet and show the institution's web site and other information that is available to the general public. Further, Bylaw 13.4.2 states that an institution may not produce video/audio materials to show or send to a prospect. The exceptions to this rule are:
* highlight film/videotape/audio tape-may be shown to a prospect or a prospect's coach but may not be sent or left with the prospect or coach. The highlight film/videotape/audio tape must be "game clips" that contain informational material related to a particular event or sports season. Additional restrictions relating to these highlight tapes are noted in Bylaw 13.4.2.1.
* video/audio tapes and electronically produced information (nonathletics) available to all students-official academic admissions and student-services videotapes/audio tapes/electronically produced information produced by the institution and available to all students may be provided to prospects.(See Bylaw 13.4.2.2.)
Question 2:
In addition to the media guide or recruiting brochure, what materials may you bring into the home (e.g., story boards, picture album)?
Answer:
Bylaw 13.4.1 states that an institution may produce either a recruiting brochure or media guide (but not both) in each sport it sponsors and provide it to a prospect. The publication may have only one color of printing inside the covers. An institution may not create a portfolio of information (e.g., pictures) to be shown to prospects during the recruiting process unless it is considered the institution's one permissible athletics recruiting publication. (See Bylaw 13.4.1.)
Therefore, an institution may not take any type of picture album or portfolio into a prospect's home.
The creation of the scrapbooks or albums or other materials (unless they are considered to be the one recruiting brochure or the one media guide - but remember you can't have both)) for use during a visit would be precluded.
Question 3:
I was told it is not permissible for an institution to create a portfolio of information (e.g., pictures) to be shown to PSA during the recruiting process unless the portfolio is considered the institution's one permissible athletics recruiting publication, but was told I can bring in a stack of photos if not in a presentation.
Answer:
Yes, that is correct. It is not permissible for an institution to create a portfolio of information to be shown to PSA's during the recruiting process. See answer No. 2 above. The legislation does not preclude a stack of photos being taken into the prospect's home to be shown.
Question 4:
Is it true I can bring storyboards and photo albums in the home to show a PSA, but they must be black and white?
Answer:
See Answer No. 2 above.
Question 5:
I know I can bring a media guide or a recruiting brochure but can we bring a highlight tape in addition?
Answer:
See the answer in Question No. 1.
Question 6:
Why can't the NCAA just list what we can bring in the home and eliminate the guessing?
Answer:
The legislation does state what may be produced by an institution and provided to prospects. (Bylaws 13.4.1 and 13.4.2). However, with all the new technological possibilities and the creativity of our own coaches, it is difficult to always anticipate and address in advance all of the various types of situations that may arise. Therefore, NCAA legislation may very well not address the many various ways of generating and creating information coaches may want to use in the recruiting process. In recent years, the Recruiting Subcommittee of the Academics/Eligibility/Compliance Cabinet, through its deregulation effort, recommended legislation that would have deregulated the area of permissible recruiting materials and computer generated presentations (e.g., Power Point) used during the recruiting process, including in-home visits. Those proposals were not supported by the NCAA membership and were not adopted.
Proposal No. 2004-140, which was initiated by the WBCA, would specify for women's basketball what materials may be brought into an in-home visit with a prospect. The intent of that proposal states: In women's basketball, to permit any type of recruiting presentation materials to be used during an in-home visit with a prospective student-athlete (e.g., PowerPoint presentations, photo boards, story boards, photo albums, slide shows, highlight tapes, videos and DVDs); further, to specify that the prospective student-athlete's name, picture or likeness may not be included in any of the materials. As you can see, the proposal "opens up" the area of what may be used or created by institutions for in-home visits quite significantly. This proposal will be considered during the 2004-05 legislative cycle and, if adopted, would be effective August 1, 2005.
Below is a Q&A between NCAA Membership Services and the WBCA regarding what recruiting materials may be shown to a prospect during a home visit. Obviously, this is applicable in all sports.
Question 1:
It is permissible to bring a laptop into the home, but what exactly can be shown?
Answer:
NCAA regulations do not preclude a laptop from being taken into a home during an in-home visit. The coach may connect to the internet and show the institution's web site and other information that is available to the general public. Further, Bylaw 13.4.2 states that an institution may not produce video/audio materials to show or send to a prospect. The exceptions to this rule are:
* highlight film/videotape/audio tape-may be shown to a prospect or a prospect's coach but may not be sent or left with the prospect or coach. The highlight film/videotape/audio tape must be "game clips" that contain informational material related to a particular event or sports season. Additional restrictions relating to these highlight tapes are noted in Bylaw 13.4.2.1.
* video/audio tapes and electronically produced information (nonathletics) available to all students-official academic admissions and student-services videotapes/audio tapes/electronically produced information produced by the institution and available to all students may be provided to prospects.(See Bylaw 13.4.2.2.)
Question 2:
In addition to the media guide or recruiting brochure, what materials may you bring into the home (e.g., story boards, picture album)?
Answer:
Bylaw 13.4.1 states that an institution may produce either a recruiting brochure or media guide (but not both) in each sport it sponsors and provide it to a prospect. The publication may have only one color of printing inside the covers. An institution may not create a portfolio of information (e.g., pictures) to be shown to prospects during the recruiting process unless it is considered the institution's one permissible athletics recruiting publication. (See Bylaw 13.4.1.)
Therefore, an institution may not take any type of picture album or portfolio into a prospect's home.
The creation of the scrapbooks or albums or other materials (unless they are considered to be the one recruiting brochure or the one media guide - but remember you can't have both)) for use during a visit would be precluded.
Question 3:
I was told it is not permissible for an institution to create a portfolio of information (e.g., pictures) to be shown to PSA during the recruiting process unless the portfolio is considered the institution's one permissible athletics recruiting publication, but was told I can bring in a stack of photos if not in a presentation.
Answer:
Yes, that is correct. It is not permissible for an institution to create a portfolio of information to be shown to PSA's during the recruiting process. See answer No. 2 above. The legislation does not preclude a stack of photos being taken into the prospect's home to be shown.
Question 4:
Is it true I can bring storyboards and photo albums in the home to show a PSA, but they must be black and white?
Answer:
See Answer No. 2 above.
Question 5:
I know I can bring a media guide or a recruiting brochure but can we bring a highlight tape in addition?
Answer:
See the answer in Question No. 1.
Question 6:
Why can't the NCAA just list what we can bring in the home and eliminate the guessing?
Answer:
The legislation does state what may be produced by an institution and provided to prospects. (Bylaws 13.4.1 and 13.4.2). However, with all the new technological possibilities and the creativity of our own coaches, it is difficult to always anticipate and address in advance all of the various types of situations that may arise. Therefore, NCAA legislation may very well not address the many various ways of generating and creating information coaches may want to use in the recruiting process. In recent years, the Recruiting Subcommittee of the Academics/Eligibility/Compliance Cabinet, through its deregulation effort, recommended legislation that would have deregulated the area of permissible recruiting materials and computer generated presentations (e.g., Power Point) used during the recruiting process, including in-home visits. Those proposals were not supported by the NCAA membership and were not adopted.
Proposal No. 2004-140, which was initiated by the WBCA, would specify for women's basketball what materials may be brought into an in-home visit with a prospect. The intent of that proposal states: In women's basketball, to permit any type of recruiting presentation materials to be used during an in-home visit with a prospective student-athlete (e.g., PowerPoint presentations, photo boards, story boards, photo albums, slide shows, highlight tapes, videos and DVDs); further, to specify that the prospective student-athlete's name, picture or likeness may not be included in any of the materials. As you can see, the proposal "opens up" the area of what may be used or created by institutions for in-home visits quite significantly. This proposal will be considered during the 2004-05 legislative cycle and, if adopted, would be effective August 1, 2005.