Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
July 5, 2005
Question:What is the best way to determine a prospect's year of graduation?A. Contact the high school or club coach
B. Completed questionnaire
C. Game program
D. Contact the prospect and ask
Answer:P rior to sending written correspondence to a prospect who you "think" is a junior or calling a prospect you "think" is a senior, confirm the prospect's graduation date via a completed questionnaire from the prospect. Questionnaires can be sent to a prospect at anytime, and you can include a generic cover letter that doesn't initiate the recruitment process to prospects prior to September 1st of their junior year in high school.
(Generic means that the cover letter cannot be personalized in anyway.) Don't rely on the prospect's coach or game program for this information. Coaches may not always know the prospect's year of graduation and game programs can contain typos or misprints. Obtain the information you need in writing directly from the prospect, but don't commit an inadvertent violation by trying to contact the prospect via general correspondence or phone call!Tip of the Week:For coaches and any other athletics department staff members who frequently receive phone calls from prospects/prospect's families, the compliance office suggests you include a message on your voice mail (both work/cell phones) that indicates you are not permitted to return phone calls to prospects or the prospects' relatives or legal guardians unless the prospect is old enough to receive telephone calls per applicable NCAA legislation for your sport. However, you arepermitted to receive telephone calls made by a prospect at their own expense at any time, so in order to communicate with you, the prospect may have to call several times before they are able to reach you.
July 5, 2005
Question:What is the best way to determine a prospect's year of graduation?A. Contact the high school or club coach
B. Completed questionnaire
C. Game program
D. Contact the prospect and ask
Answer:P rior to sending written correspondence to a prospect who you "think" is a junior or calling a prospect you "think" is a senior, confirm the prospect's graduation date via a completed questionnaire from the prospect. Questionnaires can be sent to a prospect at anytime, and you can include a generic cover letter that doesn't initiate the recruitment process to prospects prior to September 1st of their junior year in high school.
(Generic means that the cover letter cannot be personalized in anyway.) Don't rely on the prospect's coach or game program for this information. Coaches may not always know the prospect's year of graduation and game programs can contain typos or misprints. Obtain the information you need in writing directly from the prospect, but don't commit an inadvertent violation by trying to contact the prospect via general correspondence or phone call!Tip of the Week:For coaches and any other athletics department staff members who frequently receive phone calls from prospects/prospect's families, the compliance office suggests you include a message on your voice mail (both work/cell phones) that indicates you are not permitted to return phone calls to prospects or the prospects' relatives or legal guardians unless the prospect is old enough to receive telephone calls per applicable NCAA legislation for your sport. However, you arepermitted to receive telephone calls made by a prospect at their own expense at any time, so in order to communicate with you, the prospect may have to call several times before they are able to reach you.