Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
I am starting to plan my summer camp or clinic, what should I being doing now to make sure everything is approved by compliance?
Answer:
First off, make sure that you have submitted all of your post-camp paperwork from any previous camps or clinics you have held this year, because no new camps or clinics will be approved until all of the paperwork for your previous camp has been submitted and approved. Next, you should submit any brochures, flyers, or website advertisements to the compliance office before you have them posted or distributed. Finally, you will need to complete apre-approval form. Reserving facilities should also be done at some point, as well.
Question:
How can I make sure that my camp brochure or web advertisement is compliant?
Answer:
In general, the NCAA does not restrict your brochure by content or design, except that it is restricted in size to a two-sided sheet, not to exceed 17 by 22 inches when opened. In addition, the NCAA requires that your camp is "open to all and any entrants" and that this phrase must appear on any camp brochure or advertisement. Camp attendance can be restricted only by number, age, grade level, or gender. Furthermore, any pictures of current student-athletes are only allowed to be posted in a designated camp counselor section of the brochure (if they will be working as camp counselors). Images of current student-athletes may not be used in any other way to promote your camp.
Question:
If every camp must be open to all and any entrants, can I still run an "elite" camp?
Answer:
Yes. You may still run an elite camp and the brochure can inform campers that advanced techniques will be taught at the camp. However, the camp must still be "open to all and any entrants" and that phrase must appear on the brochure. Yes, this means that some of your "elite" campers might need help tying their shoes, but as long as they paid the attendance fee, so be it.
Question:
I would like to give my campers prizes, gifts or awards, surely the NCAA has created a rule restricting the ways I can do this?
Answer:
Yes, you are correct. The NCAA allows you to give out gifts, t-shirts, equipment, etc., provided that the cost of each item given out is included collectively in the participants' admission fee. For instance, if you give every camper a ball and a shirt with a total value of $45, but the camp fee was only $40, then each camper has received $5 in impermissible benefits. Conversely if you have 100 campers who paid $40 each and give one camper an MVP award worth $100 and everyone else gets a keychain worth $1, you are ok because the total cost of all prizes ($100+$99=$199) was included in the collective total of all camp admissions fees ($40x100=$4000).
Question:
I am starting to plan my summer camp or clinic, what should I being doing now to make sure everything is approved by compliance?
Answer:
First off, make sure that you have submitted all of your post-camp paperwork from any previous camps or clinics you have held this year, because no new camps or clinics will be approved until all of the paperwork for your previous camp has been submitted and approved. Next, you should submit any brochures, flyers, or website advertisements to the compliance office before you have them posted or distributed. Finally, you will need to complete apre-approval form. Reserving facilities should also be done at some point, as well.
Question:
How can I make sure that my camp brochure or web advertisement is compliant?
Answer:
In general, the NCAA does not restrict your brochure by content or design, except that it is restricted in size to a two-sided sheet, not to exceed 17 by 22 inches when opened. In addition, the NCAA requires that your camp is "open to all and any entrants" and that this phrase must appear on any camp brochure or advertisement. Camp attendance can be restricted only by number, age, grade level, or gender. Furthermore, any pictures of current student-athletes are only allowed to be posted in a designated camp counselor section of the brochure (if they will be working as camp counselors). Images of current student-athletes may not be used in any other way to promote your camp.
Question:
If every camp must be open to all and any entrants, can I still run an "elite" camp?
Answer:
Yes. You may still run an elite camp and the brochure can inform campers that advanced techniques will be taught at the camp. However, the camp must still be "open to all and any entrants" and that phrase must appear on the brochure. Yes, this means that some of your "elite" campers might need help tying their shoes, but as long as they paid the attendance fee, so be it.
Question:
I would like to give my campers prizes, gifts or awards, surely the NCAA has created a rule restricting the ways I can do this?
Answer:
Yes, you are correct. The NCAA allows you to give out gifts, t-shirts, equipment, etc., provided that the cost of each item given out is included collectively in the participants' admission fee. For instance, if you give every camper a ball and a shirt with a total value of $45, but the camp fee was only $40, then each camper has received $5 in impermissible benefits. Conversely if you have 100 campers who paid $40 each and give one camper an MVP award worth $100 and everyone else gets a keychain worth $1, you are ok because the total cost of all prizes ($100+$99=$199) was included in the collective total of all camp admissions fees ($40x100=$4000).