Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
I've got a prospect coming on an Unofficial Visit to meet with me and our staff, do I need to do anything?
Answer:
Glad you asked, and yes. Please complete an Unofficial Visit form, located in the U:Drive in the compliance folder under Unofficial Visits. Note that the prospect is required to sign the form (while on the visit, or beforehand if you'd like to email it to him or her before their visit). Additionally, a member of the coaching staff is required to sign the form as well (preferably the coach who arranged the visit). Even better, you can enter the data into your Unofficial Visit tab in Cyberweb and print out the report for your prospect to sign, and you'll have it stored for future reference if needed. A how-to-print from CyberWeb guide can be found in the U:Drive, compliance folder, under Monthly Tasks. CyberWeb will have the most up-to-date template for Unofficial Visit information (to match the form on the U:Drive) by March 6 at the latest, but continue to use in the meantime if you like.
Beginning with February's forms, we will be returning any forms to you which are incomplete; that is, if information is missing, especially information like the prospect's high school, phone number, signature, travel party information, travel method, travel payment information, overnight accommodation information, meal information, etc. If a question doesn't apply (for example, the prospect didn't stay overnight and the form asks about lodging) please put N/A, or you're likely to have it returned. I would suggest pre-filling out as much information as you have for each prospect, but either way, someone should check what the prospect gives you on the spot to make sure it is completed correctly. It shouldn't take more than 5 minutes to complete, this isn't a big task for them!
Please turn these forms in at the end of each month, and if you haven't had any Unofficial Visits during a month, please indicate so on the form attached, also found in the U:Drive in the compliance folder under Unofficial Visits.
Question:
A prospect is coming to a game as a comp admit, but nobody on our staff will meet with them, do I need to submit an Unofficial Visit form?
Answer:
Yes, if the prospect gets a comp admit, he or she is on an Unofficial Visit. Someone from your staff should meet the prospect at the event (preferably at the ticket window) to have them complete the form. If it is impossible for someone to be there, send the form to the prospect ahead of time and have them bring the completed, signed, form with them to the ticket window. Let them know to turn it in to the compliance person in the area. If they don't follow-through, it is on you- they are your recruits!
Question:
A team of prospects is coming to a game and receiving comp admits, do I need to do Unofficial Visit forms for everyone?
Answer:
If you're not recruiting anyone on that team, you can use a single form for the entire team and just attach a roster and have the coach or chaperone sign off. If you are recruiting anyone, we need an individual form for that prospect and put the rest of the team on one form as described earlier.
Yes, meeting with advisors, taking a facilities tour and other things that are arranged for recruits (i.e., not something a member of the general public could do) constitute an Unofficial Visit and the form is required.
Question:
A prospect is coming to campus and will meet with academic advisors and take a facilities tour, but won't meet with any members of our staff, do I need to submit an Unofficial Visit form?
Answer:
Yes, meeting with advisors, taking a facilities tour and other things that are arranged for recruits (i.e., not something a member of the general public could do) constitute an Unofficial Visit and the form is required.
Question:
A prospect shows up at my office door unannounced and we chat for a while, do I need to submit an Unofficial Visit form.
Answer:
If it is someone you are not recruiting, no. If it is someone you decide to recruit,then yes, a form is needed.
Question:
I've got a prospect coming on an Unofficial Visit to meet with me and our staff, do I need to do anything?
Answer:
Glad you asked, and yes. Please complete an Unofficial Visit form, located in the U:Drive in the compliance folder under Unofficial Visits. Note that the prospect is required to sign the form (while on the visit, or beforehand if you'd like to email it to him or her before their visit). Additionally, a member of the coaching staff is required to sign the form as well (preferably the coach who arranged the visit). Even better, you can enter the data into your Unofficial Visit tab in Cyberweb and print out the report for your prospect to sign, and you'll have it stored for future reference if needed. A how-to-print from CyberWeb guide can be found in the U:Drive, compliance folder, under Monthly Tasks. CyberWeb will have the most up-to-date template for Unofficial Visit information (to match the form on the U:Drive) by March 6 at the latest, but continue to use in the meantime if you like.
Beginning with February's forms, we will be returning any forms to you which are incomplete; that is, if information is missing, especially information like the prospect's high school, phone number, signature, travel party information, travel method, travel payment information, overnight accommodation information, meal information, etc. If a question doesn't apply (for example, the prospect didn't stay overnight and the form asks about lodging) please put N/A, or you're likely to have it returned. I would suggest pre-filling out as much information as you have for each prospect, but either way, someone should check what the prospect gives you on the spot to make sure it is completed correctly. It shouldn't take more than 5 minutes to complete, this isn't a big task for them!
Please turn these forms in at the end of each month, and if you haven't had any Unofficial Visits during a month, please indicate so on the form attached, also found in the U:Drive in the compliance folder under Unofficial Visits.
Question:
A prospect is coming to a game as a comp admit, but nobody on our staff will meet with them, do I need to submit an Unofficial Visit form?
Answer:
Yes, if the prospect gets a comp admit, he or she is on an Unofficial Visit. Someone from your staff should meet the prospect at the event (preferably at the ticket window) to have them complete the form. If it is impossible for someone to be there, send the form to the prospect ahead of time and have them bring the completed, signed, form with them to the ticket window. Let them know to turn it in to the compliance person in the area. If they don't follow-through, it is on you- they are your recruits!
Question:
A team of prospects is coming to a game and receiving comp admits, do I need to do Unofficial Visit forms for everyone?
Answer:
If you're not recruiting anyone on that team, you can use a single form for the entire team and just attach a roster and have the coach or chaperone sign off. If you are recruiting anyone, we need an individual form for that prospect and put the rest of the team on one form as described earlier.
Yes, meeting with advisors, taking a facilities tour and other things that are arranged for recruits (i.e., not something a member of the general public could do) constitute an Unofficial Visit and the form is required.
Question:
A prospect is coming to campus and will meet with academic advisors and take a facilities tour, but won't meet with any members of our staff, do I need to submit an Unofficial Visit form?
Answer:
Yes, meeting with advisors, taking a facilities tour and other things that are arranged for recruits (i.e., not something a member of the general public could do) constitute an Unofficial Visit and the form is required.
Question:
A prospect shows up at my office door unannounced and we chat for a while, do I need to submit an Unofficial Visit form.
Answer:
If it is someone you are not recruiting, no. If it is someone you decide to recruit,then yes, a form is needed.