Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
I want my incoming PSAs to be eligible to practice and play as soon as they step on campus. What can I/they do to make that happen?
Answer:
In order for an incoming SA to be eligible for practice they must be deemed a "final qualifier" by the NCAA Eligibility Center (no longer the Clearinghouse!), however, to be eligible for BOTH practice and competition a SA must be a final qualifier and have their amateurism certified. When a PSA reaches this state, us inventive folks in the compliance office call them an "Final/Final." Here are the steps to reach the much coveted "Final/Final" status:
1. The SA must register with the EC (best practice: a PSA should register their Junior year).
2. You must inform Anne this PSA is planning to join your team so she can add him/her to the IRL (Institutional Request List). They must be on the IRL for the EC to certify them.
3. The PSA should send in a preliminary transcript (before graduation), official test scores (sent electronically), and fill out the amateurism survey (they now do this when they register).
a. Examples of ACTUAL amateurism questions: In any sport, have you ever authorized anyone (other than your parent, legal guardian or coach) to market your athletics skill or reputation? Before ever attending classes full time at any college, in your sport have you ever been paid or accepted prize money?
4. On and after APRIL 1st of a PSAs senior year, they are allowed to sign their "Final 101." This is fancy talk meaning they must review their amateurism survey and agree that nothing has changed since they originally filled it out.
5. IMMEDIATELY upon graduation, a PSA/their high school must send a final official transcript with proof of graduation to the EC.
6. Then we wait. And wait. Still waiting.
7. Then in a magical moment, if the PSA met all the academic requirements their status will "flip" from "No Decision" to "Final Qualifier/Final Certified."
So, number 6 is no joke. It's best to game plan at least 1 week for final transcripts to be sent from the high school to the EC. Then the EC takes at least 1 week to "process" the transcript so they can say they've received it. Once ALL materials are received (be ever fearful of additional requests like Educational Ladders, Matriculation Letters, follow up emails regarding amateurism questions, LOST items, and my favorite "We're Busy") it takes around 5-10 business days for the certification to happen. If you add this up, it can take 3 weeks (for a cut and dry case) to a couple of months for your PSA to flip to a final/final once they've graduated. Therefore, especially you lovely Fall sports, it is direly important to make sure the EC has as much information on a PSA as soon as possible.
Attached is a handy-dandy Q&A produced by the NCAA for more EC help. Feel free to send it to your Juniors (after September 1).
In other news, if you have PSAs that need to improve their SAT/ACT test scores make sure they register/test soon:
Question:
I want my incoming PSAs to be eligible to practice and play as soon as they step on campus. What can I/they do to make that happen?
Answer:
In order for an incoming SA to be eligible for practice they must be deemed a "final qualifier" by the NCAA Eligibility Center (no longer the Clearinghouse!), however, to be eligible for BOTH practice and competition a SA must be a final qualifier and have their amateurism certified. When a PSA reaches this state, us inventive folks in the compliance office call them an "Final/Final." Here are the steps to reach the much coveted "Final/Final" status:
1. The SA must register with the EC (best practice: a PSA should register their Junior year).
2. You must inform Anne this PSA is planning to join your team so she can add him/her to the IRL (Institutional Request List). They must be on the IRL for the EC to certify them.
3. The PSA should send in a preliminary transcript (before graduation), official test scores (sent electronically), and fill out the amateurism survey (they now do this when they register).
a. Examples of ACTUAL amateurism questions: In any sport, have you ever authorized anyone (other than your parent, legal guardian or coach) to market your athletics skill or reputation? Before ever attending classes full time at any college, in your sport have you ever been paid or accepted prize money?
4. On and after APRIL 1st of a PSAs senior year, they are allowed to sign their "Final 101." This is fancy talk meaning they must review their amateurism survey and agree that nothing has changed since they originally filled it out.
5. IMMEDIATELY upon graduation, a PSA/their high school must send a final official transcript with proof of graduation to the EC.
6. Then we wait. And wait. Still waiting.
7. Then in a magical moment, if the PSA met all the academic requirements their status will "flip" from "No Decision" to "Final Qualifier/Final Certified."
So, number 6 is no joke. It's best to game plan at least 1 week for final transcripts to be sent from the high school to the EC. Then the EC takes at least 1 week to "process" the transcript so they can say they've received it. Once ALL materials are received (be ever fearful of additional requests like Educational Ladders, Matriculation Letters, follow up emails regarding amateurism questions, LOST items, and my favorite "We're Busy") it takes around 5-10 business days for the certification to happen. If you add this up, it can take 3 weeks (for a cut and dry case) to a couple of months for your PSA to flip to a final/final once they've graduated. Therefore, especially you lovely Fall sports, it is direly important to make sure the EC has as much information on a PSA as soon as possible.
Attached is a handy-dandy Q&A produced by the NCAA for more EC help. Feel free to send it to your Juniors (after September 1).
In other news, if you have PSAs that need to improve their SAT/ACT test scores make sure they register/test soon: