Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
It's banquet time and we're throwing our usual end-of-year event for our team and parents and such. What do we need to know?
Answer:
Banquets have been a "moving" issue here at IU for a while - there used to be an "All-Sports" affair, but now we pretty much go independently team-by-team as budgets permit. But there are some compliance things to remember:
1. Although we can buy such a meal one time per year for our Student-Athletes, we may not pay for any parents or other family members. They must pay the cost of the meal, or advertised cost of the banquet should this become a public affair.
2. IU Staff members and administrators (+ guests) may attend with that cost being covered by the Athletic Department (budgets permitting).
3. Prospects may also attend (assuming the banquet is on campus) provided that they too pay the full cost of the meal. If you have an official visitor at this time, then you may pay the usual cost of the meal for the prospect and his/her parents. No publicity or announcements are permitted regarding a prospect's attendance at a team banquet, and no recognition is allowed. And as current parents / alumni are not permissible recruiters, any prospects would have to be seated with current team members, coaches or athletic department staff, and kept away from the other groups. Finally, if you hold your banquet during a "Dead Period" then no prospects are permitted and if open to the public, attendance by prospects, their families or coaches has to be limited and monitored.
4. Awards and such which are given out at the banquet should be documented clearly on the post-season Awards form which should be turned into the compliance office once awards have been disseminated.
Question:
It's banquet time and we're throwing our usual end-of-year event for our team and parents and such. What do we need to know?
Answer:
Banquets have been a "moving" issue here at IU for a while - there used to be an "All-Sports" affair, but now we pretty much go independently team-by-team as budgets permit. But there are some compliance things to remember:
1. Although we can buy such a meal one time per year for our Student-Athletes, we may not pay for any parents or other family members. They must pay the cost of the meal, or advertised cost of the banquet should this become a public affair.
2. IU Staff members and administrators (+ guests) may attend with that cost being covered by the Athletic Department (budgets permitting).
3. Prospects may also attend (assuming the banquet is on campus) provided that they too pay the full cost of the meal. If you have an official visitor at this time, then you may pay the usual cost of the meal for the prospect and his/her parents. No publicity or announcements are permitted regarding a prospect's attendance at a team banquet, and no recognition is allowed. And as current parents / alumni are not permissible recruiters, any prospects would have to be seated with current team members, coaches or athletic department staff, and kept away from the other groups. Finally, if you hold your banquet during a "Dead Period" then no prospects are permitted and if open to the public, attendance by prospects, their families or coaches has to be limited and monitored.
4. Awards and such which are given out at the banquet should be documented clearly on the post-season Awards form which should be turned into the compliance office once awards have been disseminated.