Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
I have several unofficial visits coming up? What are my compliance responsibilities?
Answer:
Well - this one is as about as easy as we can do. There is a form which needs to be competed for every unofficial visit that you arrange. Two short-cuts here: if someone pops in to see you and you chat with them out of courtesy but have no interest in ever seeing them again, don't sweat it (assuming they don't go into a game or meet with anyone else). Second: if you have an entire team of prospects coming just to maybe go into one of your games, then you can summarize the visit on one form, with a roster of attendees attached. And if there are H.S. / Club / AAU teams here as part of an IU marketing / promotions event where you, as a coach, have no part in setting that up, then don't sweat that either.
So, you got this form and you fill it all out fully and accurately, then that takes care of a lot of the Unofficial Visit paperwork. You may have complimentary ticket requests too, so that'll be detailed on the form, and when we do our end-of year cross check of comp admits and unofficial visit forms, the two need to match. We will check the unofficial visit paperwork when we do the semi-annual checks.
Finally, there's that academic thing....many of you arrange for an academic meeting during the unofficial visit and that's a splendid idea. Please indicate who you met with on the form. This action can also be used to satisfy the requirement that IU has that an academic meeting has to take place during an Official Visit. Meaning that if for some reason, academics (including a professor / counselor on campus) does not meet with your official visitors, we can use a statement (i.e. proof) from the unofficial visit that this has actually taken place at some stage. Got that? Good!
And finally (plus one) - we don't pay for ANYTHING on official visits at all, and usually individuals don't get to go off-campus. If they do and you go with, make sure it's a contact period for your sport and immediately count it as an off-campus contact and make sure only countable coaches go with.
Finally (plus two) - in cases where individuals are combining pre-arranged unofficial visits with "stays with a friend" or "a visit to a game with a booster", etc. then please let us know about those scenarios because often it is not permissible to "combine" like this. Recruiting is recruiting and visiting friends is not.
Question:
I have several unofficial visits coming up? What are my compliance responsibilities?
Answer:
Well - this one is as about as easy as we can do. There is a form which needs to be competed for every unofficial visit that you arrange. Two short-cuts here: if someone pops in to see you and you chat with them out of courtesy but have no interest in ever seeing them again, don't sweat it (assuming they don't go into a game or meet with anyone else). Second: if you have an entire team of prospects coming just to maybe go into one of your games, then you can summarize the visit on one form, with a roster of attendees attached. And if there are H.S. / Club / AAU teams here as part of an IU marketing / promotions event where you, as a coach, have no part in setting that up, then don't sweat that either.
So, you got this form and you fill it all out fully and accurately, then that takes care of a lot of the Unofficial Visit paperwork. You may have complimentary ticket requests too, so that'll be detailed on the form, and when we do our end-of year cross check of comp admits and unofficial visit forms, the two need to match. We will check the unofficial visit paperwork when we do the semi-annual checks.
Finally, there's that academic thing....many of you arrange for an academic meeting during the unofficial visit and that's a splendid idea. Please indicate who you met with on the form. This action can also be used to satisfy the requirement that IU has that an academic meeting has to take place during an Official Visit. Meaning that if for some reason, academics (including a professor / counselor on campus) does not meet with your official visitors, we can use a statement (i.e. proof) from the unofficial visit that this has actually taken place at some stage. Got that? Good!
And finally (plus one) - we don't pay for ANYTHING on official visits at all, and usually individuals don't get to go off-campus. If they do and you go with, make sure it's a contact period for your sport and immediately count it as an off-campus contact and make sure only countable coaches go with.
Finally (plus two) - in cases where individuals are combining pre-arranged unofficial visits with "stays with a friend" or "a visit to a game with a booster", etc. then please let us know about those scenarios because often it is not permissible to "combine" like this. Recruiting is recruiting and visiting friends is not.