Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
What can "other" people (managers, assistants, helpers, strength and conditioning folks) do in terms of coaching and duties?
Answer (from an Ed Column and a Staff Interpretation published by the NCAA):
Educational Column
Limitations on the Number and Duties of Coaches -- Responsibilities of Noncoaching Staff Members and Managers (I)
Date Published: October 19, 2010
NCAA Division I institutions should note that pursuant to NCAA Bylaw 11.7 any individual who participates in any manner in the coaching of a sport in practice, games or organized activities directly related to that sport must be counted as a coach as stipulated in the limitations for that sport. A strength and conditioning coach does not need to be included in the institution's coaching limitations for a specific sport provided the individual only conducts flexibility, warm up and physical conditioning activities before contests and before or during practices or other organized activities. In addition to maintaining competitive equity, the intent of the coaching limitations is to restrict the actual coaching of student-athletes to those individuals who are identified as coaches.
Managers.
A manager must perform traditional managerial functions (e.g., laundry, equipment, water bottles, running clock at practice) and must be a full-time undergraduate or graduate student, except that during his or her final semester or quarter of a degree program, he or she may be enrolled in less than a full-time program of studies, provided he or she is carrying (for credit) the courses necessary to complete degree requirements. Managers may participate in limited on-court or on-field activities during practice and games (e.g., shagging balls, assisting with drills, throwing batting practice, signaling in plays at the direction of a coaching staff member), in addition to traditional managerial functions. It is not permissible to hire a manager to perform only on-court or on-field activities. Finally, under no circumstances may a manager provide instruction to student-athletes or participate in countable athletically related activities, (e.g., practice player) other than participation in limited on-court or on-field activities, without being counted in the coaching limitations. In baseball, a manager must forfeit any remaining eligibility in the sport at the institution at which the individual serves as a manager.
Noncoaching Staff Members with Sport-Specific Responsibilities.
Noncoaching staff members with sport-specific responsibilities (e.g., administrative assistants, directors of operations, quality control personnel, directors of player development, video coordinators, assistant/associate athletics directors for specific sports), do not have to be included in the institution's coaching limitations, provided they are not identified as coaches and do not engage in any coaching activities, on-court or on-field activities (e.g., shagging balls, assisting with drills, throwing batting practice, signaling in plays at the direction of a coaching staff member), off-campus recruiting activities or scouting of opponents. (There has been some concern with our informally calling such people "Coach"....I understand how this works, but be warned....our Maize and Blue friends got some very negative NCAA feedback about this.....If your SAs call someone coach, the SAs will assume that the individual may coach them. That would be incorrect.)
For example, if a director of softball operations throws batting practice, then the director of softball operations must be counted toward the sport's coaching limitations in Bylaw 11 even if no skill instruction is provided. Similarly, if a director of football operations signals plays from the sideline during a game, then the director of football operations must be counted toward the sport's coaching limitations in Bylaw 11, even if the plays were being signaled at the direction of a member of the coaching staff.
While noncoaching staff members with sport-specific responsibilities are not permitted to be involved in any manner with practice activities, it is permissible for these individuals to observe practice or organized activities without counting toward the coaching limitations. It is also permissible for noncoaching staff members with sport-specific responsibilities to sit on an institution's bench or in the coaches box or stand on the sidelines during an institution's contest, provided these individuals do not engage in any coaching activities. If an institution permits noncoaching staff members with sport-specific responsibilities to sit on the bench or in the coaches box or stand on the sidelines during games, the institution is responsible for ensuring that these individuals are not engaging in any coaching activities. In addition, noncoaching staff members are prohibited from participating with or observing student-athletes in the staff member's sport engaged in nonorganized voluntary athletically related activities (e.g., pickup games). Finally, noncoaching staff members with sport-specific responsibilities may participate in organized activities involving only the coaching staff or may perform administrative duties (e.g., attend meetings involving coaching activities, analyze video of the institution's or an opponent's team, track statistics during practice or competition). However, a noncoaching staff member may not be involved in any activity involving athletics evaluations and/or selection of prospective student-athletes.
OK, some good stuff in that one. Here's a shorter one for the attention-span lot:
Staff Interpretation
Prospective Student-Athletes Used as Demonstrators at Coaches Clinics (I)
Date Published: October 20, 2010
The academic and membership affairs staff confirmed that a prospective student-athlete is not permitted to serve as a demonstrator at a member institution's coaches clinic. In sports other than men's basketball, this prohibition relates to any individual who has started classes for the ninth grade and is not enrolled at the member institution. In men's basketball, this prohibition relates to any individual who has started classes for the seventh grade and is not enrolled at the member institution. Further, a member institution's coach who is presenting (e.g., lecturing, instructing, demonstrating) at a noninstitutional coaches clinic is not permitted to use prospective student-athletes as demonstrators. Finally, a member institution's coach who observes a prospective student-athlete used as a demonstrator at a coaches clinic must count the observation as an evaluation. Such observation may only occur during a period in which evaluations are permissible.
Fairly common sense one there, but a couple of wrinkles which might have caught your eye. Remember that compliance ALWAYS needs to know when you are doing such noninstitutional coaching/clinic work - we have to pre-approve it and make sure you're not getting yourself into problem areas. Same for institutional camps and clinics - you must get them pre-approved and cleared before advertising them please.
Question:
What can "other" people (managers, assistants, helpers, strength and conditioning folks) do in terms of coaching and duties?
Answer (from an Ed Column and a Staff Interpretation published by the NCAA):
Educational Column
Limitations on the Number and Duties of Coaches -- Responsibilities of Noncoaching Staff Members and Managers (I)
Date Published: October 19, 2010
NCAA Division I institutions should note that pursuant to NCAA Bylaw 11.7 any individual who participates in any manner in the coaching of a sport in practice, games or organized activities directly related to that sport must be counted as a coach as stipulated in the limitations for that sport. A strength and conditioning coach does not need to be included in the institution's coaching limitations for a specific sport provided the individual only conducts flexibility, warm up and physical conditioning activities before contests and before or during practices or other organized activities. In addition to maintaining competitive equity, the intent of the coaching limitations is to restrict the actual coaching of student-athletes to those individuals who are identified as coaches.
Managers.
A manager must perform traditional managerial functions (e.g., laundry, equipment, water bottles, running clock at practice) and must be a full-time undergraduate or graduate student, except that during his or her final semester or quarter of a degree program, he or she may be enrolled in less than a full-time program of studies, provided he or she is carrying (for credit) the courses necessary to complete degree requirements. Managers may participate in limited on-court or on-field activities during practice and games (e.g., shagging balls, assisting with drills, throwing batting practice, signaling in plays at the direction of a coaching staff member), in addition to traditional managerial functions. It is not permissible to hire a manager to perform only on-court or on-field activities. Finally, under no circumstances may a manager provide instruction to student-athletes or participate in countable athletically related activities, (e.g., practice player) other than participation in limited on-court or on-field activities, without being counted in the coaching limitations. In baseball, a manager must forfeit any remaining eligibility in the sport at the institution at which the individual serves as a manager.
Noncoaching Staff Members with Sport-Specific Responsibilities.
Noncoaching staff members with sport-specific responsibilities (e.g., administrative assistants, directors of operations, quality control personnel, directors of player development, video coordinators, assistant/associate athletics directors for specific sports), do not have to be included in the institution's coaching limitations, provided they are not identified as coaches and do not engage in any coaching activities, on-court or on-field activities (e.g., shagging balls, assisting with drills, throwing batting practice, signaling in plays at the direction of a coaching staff member), off-campus recruiting activities or scouting of opponents. (There has been some concern with our informally calling such people "Coach"....I understand how this works, but be warned....our Maize and Blue friends got some very negative NCAA feedback about this.....If your SAs call someone coach, the SAs will assume that the individual may coach them. That would be incorrect.)
For example, if a director of softball operations throws batting practice, then the director of softball operations must be counted toward the sport's coaching limitations in Bylaw 11 even if no skill instruction is provided. Similarly, if a director of football operations signals plays from the sideline during a game, then the director of football operations must be counted toward the sport's coaching limitations in Bylaw 11, even if the plays were being signaled at the direction of a member of the coaching staff.
While noncoaching staff members with sport-specific responsibilities are not permitted to be involved in any manner with practice activities, it is permissible for these individuals to observe practice or organized activities without counting toward the coaching limitations. It is also permissible for noncoaching staff members with sport-specific responsibilities to sit on an institution's bench or in the coaches box or stand on the sidelines during an institution's contest, provided these individuals do not engage in any coaching activities. If an institution permits noncoaching staff members with sport-specific responsibilities to sit on the bench or in the coaches box or stand on the sidelines during games, the institution is responsible for ensuring that these individuals are not engaging in any coaching activities. In addition, noncoaching staff members are prohibited from participating with or observing student-athletes in the staff member's sport engaged in nonorganized voluntary athletically related activities (e.g., pickup games). Finally, noncoaching staff members with sport-specific responsibilities may participate in organized activities involving only the coaching staff or may perform administrative duties (e.g., attend meetings involving coaching activities, analyze video of the institution's or an opponent's team, track statistics during practice or competition). However, a noncoaching staff member may not be involved in any activity involving athletics evaluations and/or selection of prospective student-athletes.
OK, some good stuff in that one. Here's a shorter one for the attention-span lot:
Staff Interpretation
Prospective Student-Athletes Used as Demonstrators at Coaches Clinics (I)
Date Published: October 20, 2010
The academic and membership affairs staff confirmed that a prospective student-athlete is not permitted to serve as a demonstrator at a member institution's coaches clinic. In sports other than men's basketball, this prohibition relates to any individual who has started classes for the ninth grade and is not enrolled at the member institution. In men's basketball, this prohibition relates to any individual who has started classes for the seventh grade and is not enrolled at the member institution. Further, a member institution's coach who is presenting (e.g., lecturing, instructing, demonstrating) at a noninstitutional coaches clinic is not permitted to use prospective student-athletes as demonstrators. Finally, a member institution's coach who observes a prospective student-athlete used as a demonstrator at a coaches clinic must count the observation as an evaluation. Such observation may only occur during a period in which evaluations are permissible.
Fairly common sense one there, but a couple of wrinkles which might have caught your eye. Remember that compliance ALWAYS needs to know when you are doing such noninstitutional coaching/clinic work - we have to pre-approve it and make sure you're not getting yourself into problem areas. Same for institutional camps and clinics - you must get them pre-approved and cleared before advertising them please.