Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
What do we need to know about vacation period (Thanksgiving / Winter Break) activity in terms of benefits, room and board, ARA etc?
Answer:
Expenses:
16.5.2(e) Vacation Period Expenses
The institution may provide the cost of room and board to student-athletes (during official institutional vacation periods) in the following circumstances. If an institution does not provide a meal to its student-athletes under such circumstances, a cash allowance may be provided not to exceed the amount provided by the institution to institutional staff members on away-from-campus trips:
1) Student-athletes who are required to remain on campus for organized practice sessions or competition during the vacation period. Expenses may not be provided to student-athletes who live at home other than to permit the student-athlete to participate in team meals incidental to practice sessions.
2) Student-athletes who return to campus during a vacation period occurring during the regular term, but not vacation periods between terms (see below). Room and board may be provided until the dorms and dining hall reopen. If the student-athlete lives at home during this vacation period, expenses may not be provided to them.
3) Student-athlete who return to campus during the vacation period between academic terms from competition that occurs at the end of the playing and practice season. Room and board may be provided for up to 48 hours from the time of return to campus.
The institution may also provide an additional meal (but not cash equivalent) if the SA is required to remain on campus for practice or competition during each day of any vacation period.
16.7.1 Team Entertainment - Away-from-Home Contests and Vacation Periods
An institution may provide actual costs (but not cash equivalent) for reasonable entertainment that takes place within 30 miles of campus or practice site during vacation periods when the team is required to remain on campus and classes are not in session.
18.8.1.2.1 Departure/Return Expense Restrictions & Exceptions Related to Vacation Periods
An eligible student-athlete can receive actual and necessary travel expenses to represent the institution provided they depart no more than 48 hours before competition and remain no more than 36 hours following the conclusion of the competition. These travel expense restrictions do not apply for:
16.8.1.2.1.1(c & g) - Travel prior to and following regular season competition during an official vacation period during the academic year or during the summer-vacation period;
16.8.1.2.1.1(d & e) - Travel prior to NCAA events and return transportation following NCAA Championships, National governing body championships in emerging sports, or licensed postseason football games that occur during official vacation period during the year or between academic terms.
Athletically Related Activities (ARA):
17.1.6.2.1 Institutional Vacation Period and Summer. v An athlete may not participate in any countable athletically related activities outside the playing season during any institutional vacation period and/or summer. Strength and conditioning coaches who are not countable coaches and who perform duties on a department-wide basis may design/conduct specific workout programs for athletes, provided such workouts are voluntary and conducted at the request of the athlete. In summer (only), "Individual non-safety exception sport" coaches may work with their athletes upon request. Safety-exception sports may do this year-round at the request of their student-athletes.
17.1.6.3.2.1 Practice Prohibited after Competition.
Practice may not be conducted at any time (including vacation periods) following competition, except between contests, rounds or events during a multiday or multi-event competition (e.g., double-headers in softball or baseball, rounds of golf in a multiday tournament).
17.1.6.3.6 Vacation Periods and Between Terms.
Daily and weekly hour limits do not apply to ARA during an institution's term-time official vacation period, as listed in the institution's official calendar, and during the academic year between terms when classes are not in session. If such vacation periods occur during any part of a week in which classes are in session, the institution is subject to the daily and weekly hour limitations during the portion of the week when classes are in session and must provide the athletes with a day off (see Bylaw 17.1.6.4), which may be a vacation day. You would have to be "in-season" to practice during vacation days.
17.1.6.3.7 Final-Examination Periods.
Daily and weekly hour limitations apply to countable athletically related activities during final-examination periods and to all official preparatory periods leading to final-examination periods. Out-of-season sports may not have any ARA during the final exam week or the week prior (so from 12/7 through 12/18/09).
Required Day Off Not Mandatory During Vacation Period
Date Published: December 18, 1992
Interpretation:
Required Day Off Not Mandatory During Vacation Period: An institution is not required to provide student-athletes with one day off per week during a vacation period, provided classes are not in session during any portion of that week. (so, we have to provide a day off during Thanksgiving week).
Question:
What do we need to know about vacation period (Thanksgiving / Winter Break) activity in terms of benefits, room and board, ARA etc?
Answer:
Expenses:
16.5.2(e) Vacation Period Expenses
The institution may provide the cost of room and board to student-athletes (during official institutional vacation periods) in the following circumstances. If an institution does not provide a meal to its student-athletes under such circumstances, a cash allowance may be provided not to exceed the amount provided by the institution to institutional staff members on away-from-campus trips:
1) Student-athletes who are required to remain on campus for organized practice sessions or competition during the vacation period. Expenses may not be provided to student-athletes who live at home other than to permit the student-athlete to participate in team meals incidental to practice sessions.
2) Student-athletes who return to campus during a vacation period occurring during the regular term, but not vacation periods between terms (see below). Room and board may be provided until the dorms and dining hall reopen. If the student-athlete lives at home during this vacation period, expenses may not be provided to them.
3) Student-athlete who return to campus during the vacation period between academic terms from competition that occurs at the end of the playing and practice season. Room and board may be provided for up to 48 hours from the time of return to campus.
The institution may also provide an additional meal (but not cash equivalent) if the SA is required to remain on campus for practice or competition during each day of any vacation period.
16.7.1 Team Entertainment - Away-from-Home Contests and Vacation Periods
An institution may provide actual costs (but not cash equivalent) for reasonable entertainment that takes place within 30 miles of campus or practice site during vacation periods when the team is required to remain on campus and classes are not in session.
18.8.1.2.1 Departure/Return Expense Restrictions & Exceptions Related to Vacation Periods
An eligible student-athlete can receive actual and necessary travel expenses to represent the institution provided they depart no more than 48 hours before competition and remain no more than 36 hours following the conclusion of the competition. These travel expense restrictions do not apply for:
16.8.1.2.1.1(c & g) - Travel prior to and following regular season competition during an official vacation period during the academic year or during the summer-vacation period;
16.8.1.2.1.1(d & e) - Travel prior to NCAA events and return transportation following NCAA Championships, National governing body championships in emerging sports, or licensed postseason football games that occur during official vacation period during the year or between academic terms.
Athletically Related Activities (ARA):
17.1.6.2.1 Institutional Vacation Period and Summer. v An athlete may not participate in any countable athletically related activities outside the playing season during any institutional vacation period and/or summer. Strength and conditioning coaches who are not countable coaches and who perform duties on a department-wide basis may design/conduct specific workout programs for athletes, provided such workouts are voluntary and conducted at the request of the athlete. In summer (only), "Individual non-safety exception sport" coaches may work with their athletes upon request. Safety-exception sports may do this year-round at the request of their student-athletes.
17.1.6.3.2.1 Practice Prohibited after Competition.
Practice may not be conducted at any time (including vacation periods) following competition, except between contests, rounds or events during a multiday or multi-event competition (e.g., double-headers in softball or baseball, rounds of golf in a multiday tournament).
17.1.6.3.6 Vacation Periods and Between Terms.
Daily and weekly hour limits do not apply to ARA during an institution's term-time official vacation period, as listed in the institution's official calendar, and during the academic year between terms when classes are not in session. If such vacation periods occur during any part of a week in which classes are in session, the institution is subject to the daily and weekly hour limitations during the portion of the week when classes are in session and must provide the athletes with a day off (see Bylaw 17.1.6.4), which may be a vacation day. You would have to be "in-season" to practice during vacation days.
17.1.6.3.7 Final-Examination Periods.
Daily and weekly hour limitations apply to countable athletically related activities during final-examination periods and to all official preparatory periods leading to final-examination periods. Out-of-season sports may not have any ARA during the final exam week or the week prior (so from 12/7 through 12/18/09).
Required Day Off Not Mandatory During Vacation Period
Date Published: December 18, 1992
Interpretation:
Required Day Off Not Mandatory During Vacation Period: An institution is not required to provide student-athletes with one day off per week during a vacation period, provided classes are not in session during any portion of that week. (so, we have to provide a day off during Thanksgiving week).