Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
How do out-of-season sports handle ARA during December?
Answer:
As mentioned briefly in the coaches' meeting on Tuesday, if you are OUT of season, then you may not have ANY Athletically REQUIRED Activities for next week (IU "Dead Week" or for the duration of an individual's exams. Dates of this are (inclusively) Monday 8th December through end of exams for each individual. If you are having any ARA after the exams and before Friday 19th December, (very little room for this) please work with your Academic Advisor and the compliance office to ensure that any Student-Athlete required to participate in ARA has actually finished their exams. We need written documentation that exams are done. Voluntary will still mean just that - and there should never be ANY consequences for not attending voluntary workouts. Coaches may not be present at any voluntary workout unless you have the safety exception (swimming, diving, water polo, wrestling, field events, rowing) which would allow your presence and permits you to "provide safety and skill instruction but [not to] conduct the individuals' workout." If you are IN season, proceed as normal and good luck to ya.
Question:
What's the scoop with "Holiday Greeting Cards" for prospects or coaches of same?
Answer:
Forget about the actual, "paper/card" thing that would send in the U.S. Mail (or similar) - it ain't happening unless you use your pre-approved "Institutional Notecards" and you handwrite your message. But I DID find out that there's some flexibility for an electronic card...how about that!? As always, including pictures / colors in your GENERAL CORRESPONDENCE but NEVER in your attachment is the way to go. Let me have a friend explain what he said when I asked if we could send "e-cards"....(read carefully!) My take is that they would be attachments to general correspondence since you're receiving them as links in an email (I think that's how it typically happens) and therefore they would most likely be impermissible since they'd most likely be created for recruiting purposes. If the card itself just shows up (i.e., you don't get an email with a link), then I think you just treat it as general correspondence. If you want to add a layer of nuance, I'd say that it would be permissible to provide a link to a non-animated, no-sound card that was neither modified in any way (e.g., personalized) nor contained a personalized message (such as those you include along with a "someecard" card) because you would be providing a link to something that was not created for recruiting purposes. Note also that it is permissible to copy and paste images into an email as general correspondence, which would likely have the same effect that your coach is looking for.
Question:
How do out-of-season sports handle ARA during December?
Answer:
As mentioned briefly in the coaches' meeting on Tuesday, if you are OUT of season, then you may not have ANY Athletically REQUIRED Activities for next week (IU "Dead Week" or for the duration of an individual's exams. Dates of this are (inclusively) Monday 8th December through end of exams for each individual. If you are having any ARA after the exams and before Friday 19th December, (very little room for this) please work with your Academic Advisor and the compliance office to ensure that any Student-Athlete required to participate in ARA has actually finished their exams. We need written documentation that exams are done. Voluntary will still mean just that - and there should never be ANY consequences for not attending voluntary workouts. Coaches may not be present at any voluntary workout unless you have the safety exception (swimming, diving, water polo, wrestling, field events, rowing) which would allow your presence and permits you to "provide safety and skill instruction but [not to] conduct the individuals' workout." If you are IN season, proceed as normal and good luck to ya.
Question:
What's the scoop with "Holiday Greeting Cards" for prospects or coaches of same?
Answer:
Forget about the actual, "paper/card" thing that would send in the U.S. Mail (or similar) - it ain't happening unless you use your pre-approved "Institutional Notecards" and you handwrite your message. But I DID find out that there's some flexibility for an electronic card...how about that!? As always, including pictures / colors in your GENERAL CORRESPONDENCE but NEVER in your attachment is the way to go. Let me have a friend explain what he said when I asked if we could send "e-cards"....(read carefully!) My take is that they would be attachments to general correspondence since you're receiving them as links in an email (I think that's how it typically happens) and therefore they would most likely be impermissible since they'd most likely be created for recruiting purposes. If the card itself just shows up (i.e., you don't get an email with a link), then I think you just treat it as general correspondence. If you want to add a layer of nuance, I'd say that it would be permissible to provide a link to a non-animated, no-sound card that was neither modified in any way (e.g., personalized) nor contained a personalized message (such as those you include along with a "someecard" card) because you would be providing a link to something that was not created for recruiting purposes. Note also that it is permissible to copy and paste images into an email as general correspondence, which would likely have the same effect that your coach is looking for.