Indiana University Athletics
Compliance Question Of The Week
Compliance Question Of The Week
Question:
Can I bring in an outside coach or other specialist to help me coach my team?
Answer:
No - not to coach - but there ARE some things you can do permissibly, and some external help IS available - assuming you check it with sport administration of course.
11.7.1.1.1.4 Use of Outside Consultants.
An institution may use or arrange for a temporary consultant to provide in-service training for the coaching staff, but no interaction with student-athletes is permitted unless the individual is counted against the applicable coaching limits. An outside consultant may not be involved in any on- or off-field or on- or off-court coaching activities (e.g., attending practices and meetings involving coaching activities, formulating game plans, analyzing video involving the institution's or opponent's team) without counting the consultant in the coaching limitations in that sport.
Here's some exceptions and interpretations:
Strength and Conditioning Coaches -- Exceptions to Number Limits - May 2, 2007: Interpretation
Strength and conditioning coaches who conduct only flexibility, warm-up and physical conditioning activities prior to any game and prior to or during any practice or other organized activities, are not subject to the limits on the number of coaches an institution may designate to fill coaching categories.In addition, the staff determined that an institution may contract with or hire such strength and conditioning coaches inaccordance with institutional policies and procedures applicable to all employees or independent contractors, even if those policies and procedures do not require them to be considered institutional employees.
That highlighted bit allows us to hire people to help lead Yoga or Zumba-type activities - if the individual is hired in accordance with normal institutional policies. All activities conducted with these individuals is countable.
One key for these people and FOR ALL strength and conditioning coaches is....they may not coach the "sport" to their student-athletes. The limits on individuals who may coach the actual skills of the sport (e.g. soccer, football, basketball) are VERY strict! Coach S+C, not sport-skills.
On a related, but slightly different note:
Sports Psychologist/Use of Outside Consultants - July 2, 2003:Interpretation
An institution's athletics department may employ a sports psychologist without including such an individual in the institution's coaching limitations in a particular sport, provided the individual does not engage in any on- or off-field coaching activities (e.g., use equipment, review game films, set-up offensive or defensive alignments when meeting with the student-athletes, meetings involving coaching activities). A sports psychologist may engage in "mental imaging" with a student-athlete without being considered a countable coach, provided no coaching activities occur; however, if astudent-athlete is required to meet with the sports psychologist, such a meeting is considered a countable athletically related activity.
And this:
Student-Athletes Seeking Instructional Assistance from Individuals Outside the Institution: October 5, 1995-Interpretation
A student-athlete in any sport may receive assistance from an individual outside the institution (e.g., consultant, professional instructor) without the individual being counted in the institution's coaching limitations, provided the institution is not involved in any way in arranging for such activity, institutional coaching staff members do not observe such activity and such activity does not occur at the institution's facility (either during voluntary workouts or during regular institutional practice sessions). Further, the student-athlete(s) must pay all the fees (at the going rate) associated with the activity and may not receive preferential compensation arrangements (e.g., discount rate, deferred payments) not available to the general public.
And finally, this:
Conditioning and Expenses Outside of Playing Season: August 23, 1996 - Interpretation
It is not permissible to provide expenses (e.g., ropes course and related team building activities) to student-athletes in conjunction with permissible conditioning activities that may occur outside of the playing season during the academic year.
So, we can pay for a person to come in and do non-sport-specific athletically-related activities for your team, assuming the outside person is hired and paid according to normal institutional policies and procedures. However, we cannot pay expenses for a team or individual student-athlete that is out-of-season to do on- or off-campus team-building activities, such as a ropes course or paint-ball, or other parts of their team-building activities.
And any such permissible activity which is conducted and which requires student-athletes to be present has to count as CARA hours.
Question:
Can I bring in an outside coach or other specialist to help me coach my team?
Answer:
No - not to coach - but there ARE some things you can do permissibly, and some external help IS available - assuming you check it with sport administration of course.
11.7.1.1.1.4 Use of Outside Consultants.
An institution may use or arrange for a temporary consultant to provide in-service training for the coaching staff, but no interaction with student-athletes is permitted unless the individual is counted against the applicable coaching limits. An outside consultant may not be involved in any on- or off-field or on- or off-court coaching activities (e.g., attending practices and meetings involving coaching activities, formulating game plans, analyzing video involving the institution's or opponent's team) without counting the consultant in the coaching limitations in that sport.
Here's some exceptions and interpretations:
Strength and Conditioning Coaches -- Exceptions to Number Limits - May 2, 2007: Interpretation
Strength and conditioning coaches who conduct only flexibility, warm-up and physical conditioning activities prior to any game and prior to or during any practice or other organized activities, are not subject to the limits on the number of coaches an institution may designate to fill coaching categories.In addition, the staff determined that an institution may contract with or hire such strength and conditioning coaches inaccordance with institutional policies and procedures applicable to all employees or independent contractors, even if those policies and procedures do not require them to be considered institutional employees.
That highlighted bit allows us to hire people to help lead Yoga or Zumba-type activities - if the individual is hired in accordance with normal institutional policies. All activities conducted with these individuals is countable.
One key for these people and FOR ALL strength and conditioning coaches is....they may not coach the "sport" to their student-athletes. The limits on individuals who may coach the actual skills of the sport (e.g. soccer, football, basketball) are VERY strict! Coach S+C, not sport-skills.
On a related, but slightly different note:
Sports Psychologist/Use of Outside Consultants - July 2, 2003:Interpretation
An institution's athletics department may employ a sports psychologist without including such an individual in the institution's coaching limitations in a particular sport, provided the individual does not engage in any on- or off-field coaching activities (e.g., use equipment, review game films, set-up offensive or defensive alignments when meeting with the student-athletes, meetings involving coaching activities). A sports psychologist may engage in "mental imaging" with a student-athlete without being considered a countable coach, provided no coaching activities occur; however, if astudent-athlete is required to meet with the sports psychologist, such a meeting is considered a countable athletically related activity.
And this:
Student-Athletes Seeking Instructional Assistance from Individuals Outside the Institution: October 5, 1995-Interpretation
A student-athlete in any sport may receive assistance from an individual outside the institution (e.g., consultant, professional instructor) without the individual being counted in the institution's coaching limitations, provided the institution is not involved in any way in arranging for such activity, institutional coaching staff members do not observe such activity and such activity does not occur at the institution's facility (either during voluntary workouts or during regular institutional practice sessions). Further, the student-athlete(s) must pay all the fees (at the going rate) associated with the activity and may not receive preferential compensation arrangements (e.g., discount rate, deferred payments) not available to the general public.
And finally, this:
Conditioning and Expenses Outside of Playing Season: August 23, 1996 - Interpretation
It is not permissible to provide expenses (e.g., ropes course and related team building activities) to student-athletes in conjunction with permissible conditioning activities that may occur outside of the playing season during the academic year.
So, we can pay for a person to come in and do non-sport-specific athletically-related activities for your team, assuming the outside person is hired and paid according to normal institutional policies and procedures. However, we cannot pay expenses for a team or individual student-athlete that is out-of-season to do on- or off-campus team-building activities, such as a ropes course or paint-ball, or other parts of their team-building activities.
And any such permissible activity which is conducted and which requires student-athletes to be present has to count as CARA hours.